Administrative Assistant

About us

Pacifica Continental is an international recruitment consultancy that provides different services focused on talents to impact companies’ business all over the world. We provide a young and dynamic environment and by being result-oriented our main goal is to delivery outstanding solutions for all of our clients.

Our customized solutions and consultative approach ensure we select the best talent in the market and our operations have reached over 50 countries, including more than 250 cities around the world.

We pride ourselves on working with precision and expertise in a wide range of industries!

Our DNA

Ambition - We are guided by excellence, we push for progress and not perfection.

Connection - We believe that people are the real drive of our company.

Global Mindset - We value diversity and believe that we are enriched by it.

Ownership - We take responsibility for our actions.

At Pacifica, you will have plenty of opportunity to grow and assist in the development of others. We connect well-being and professional development.

Position overview:

As an Administrative Assistant, you will support our internal team with both strategic and operational daily tasks. This role is key to ensuring the team's productivity and efficiency, while also playing a critical role in organizing internal company events.

Your role and main responsibilities:

• Calendar Management: Coordinate companies appointments, meetings, and events to optimize time and priorities;
• Travel Planning: Organize domestic and international travel, including flights, accommodations, transportation, and detailed itineraries;
• Equipment Management: Oversee the inventory, allocation, and maintenance of office equipment, ensuring availability, proper functioning, and cost-effective use of resources;
• Internal Event Coordination: Plan and manage corporate events such as meetings, workshops, and company celebrations;
• Communication: Serve as a point of contact between the internal teams and internal/external stakeholders, ensuring smooth and clear communication;
• Task Prioritization: Anticipate needs, troubleshoot issues, and handle tasks promptly and effectively.

Requirements:

• Bachelor’s degree completed preferably in Business Administration or related fields;
• Proven experience as an Administrative Assistant;
• Advanced/Fluent English is a must. Spanish is a plus;
• Proficiency in Microsoft Office (Word, Excel, PowerPoint);
• Exceptional organizational and time management skills;
• Proactive mindset, discretion, and the ability to handle confidential information;
• Flexibility to adapt to unexpected changes and demands;
• Business-oriented mindset;
• Hands-on profile;
• Ability to work with a lot of autonomy;
• High level of communication and interpersonal skills, with the ability to collaborate effectively across teams.

What we offer:

• Competitive Salary;
• Meal Voucher and Grocery voucher (VA and VR);
• Health and Dental Insurance - SulAmérica Saúde;
• Totalpass;
• Life Insurance;
• Transportation Voucher;
• Notebook and mobile – other tools for home office may be provided on demand;
• Hybrid work model.